USGenWeb Free Census Project Help, 1940 Census Help
Remember, please sign up with a State Census Coordinator before beginning a transcription.
The following following are available to our volunteer transcribers so that our file managers can convert them to the standardized text output to meet the goals of the project.
[Note: These are zipped and are also available by request from Maggie Stewart. Please use "templates" as the subject of your email and include what year and type of template that you need.]
Header Information That's Needed:
- Census Year 1940
- Microfilm # (NARA Microfilm Series T627.) T627-686
- State Georgia (Click on Part A above)
- County Jasper County (Click on Part A above) NOTE: Record county with the word "County" after it.
- Township or other division of county Militia District 262, Lazenby. - Insert proper name and, also, name of class, as township, town, precinct, district, hundred, beat, etc. (Click on Part A)
- Name of Incorporated Place _____ (X placed as it's blank.) - Insert proper name and, also, name of class, as city, village, town, or borough. (Click on Part A above)
- Name of Unincorporated Place Rural - Insert name of any unincorporated place having approximately 300 inhabitants or more. (Click on Part B above)
- Ward of city. ___ (X placed as it's blank.) (Click on Part B above)
- Block of city. ___ (X placed as it's blank.) (Click on Part B above)
- Name of Institution - Insert name of institution, if any, and indicate the lines on which the entries are made. ___ (X placed as it's blank.) (Click on Part B above)
- Supervisor's District No. 6 (Click on Part C above)
- Enumeration District No. 79-1 (Click on Part C above)
- Enumerator Thomas W. Marrett (Click on Part C above)
- Enumeration Date April 2, 1940 (Click on Part C above) NOTE: These are recorded under the separate columns of Month and Day.
- Transcriber - Your name here Lorri Robinson
- Proofreader - If proofread, put their name here. If you don't have one, put (Needed) .
- Remarks (This is for something that refers to the entire sheet/page) . NOTE: The reference area is for things that effect the entire page.
Columns present in the census: [Columns highlighted in red are additional columns that we require to be filled out unless otherwise noted.]
(*) Page # The 1900, 1910, 1920, 1930 and 1940 preprinted census forms have a space
called "Sheet No." with a line to be filled out by the enumerator underneath it and a stamped "A"
or "B" to the right of that line. The filled in number and the printed "A" or "B" are the
actual page number. The Page Number on the example page is 1A. We ask
that you fill in the page numbers on the far left hand side of the templates for each line on each
page. (Click on Part C above)
(*) Sheet # - These were added many years after the census was completed. They are small stamped numbers, usually located somewhere on the upper right part of the right hand page which is the "B" half. For an example click on the image to the left. The Sheet Number on this example image is 1B (Page Number with this is 1A.) . NOTE: If the page ends in A then the sheet will end in B. We ask that you fill in the sheet numbers on the far left hand side of the templates, just to the right of the page numbers, for each line on each page.
See "Page and sheet numbering system" for an indepth explaination. If you
still have questions, please contact your State Census Coordinator for further clarification.
(*) Line # (These run 1-80 with 1-40 on the first page and 41-80 on the second page then repeats in two page cycles.)
(1) Name of Street, avenue, road, etc. (Fill in every line even if the enumerator didn't) Note this is usually written sideways up the sheet.
(2) House Number in cities or towns (Fill in every line even if the enumerator didn't)
-- HOUSEHOLD DATA.
(3) Number Of Household In Order Of Visitation. (Fill in every line even if the enumerator didn't)
(4) Home Owned ( O ) Or Rented ( R )
(5) Value Of Home Or Monthly Rental If Rented.
(6) Farm? (Yes Or No)
-- NAME of each person whose usual place of residence on April 1, 1940, was in this family. Enter the surname first, then the given name and middle initial, if any. (NOTE: In our templates we separate the surname from the given name.) Include every person living on April 1, 1940. [BE SURE TO INCLUDE: 1. Persons temporatily absent from household. Write "Ab" after names of such persons. 2. Children under 1 year of age. Write "Infant" if child has not been given a first name. Enter "X" after name of person furnishing information.]
(7) Last Name (Do not put all in capitals)
(7) First Name
(8) Relationship Of This Person To The Head Of The Household.
-- PERSONAL DESCRIPTION.
(9) Sex. Male (M) or Female (F) .
(10) Color Or Race.
(11) Age at last birthday.
(12) Marital Status - Single (S) , Married (M) , Widowed (Wd) , Divorced (D) .
(13) Attended School Or College any time Since March 1, 1940? (Yes or No)
(14) Highest Grade Of School Completed.
-- PLACE OF BIRTH. Place of birth. If born in the United States, give State or Territory or Possession. If of foreign birth, give country in which birthplace was situated on January 1, 1937. Distinguish Canada-French from Canada-English, and Irish Free State (Eire) from Northern Ireland.
(16) Citizenship Of The Foreign Born.
-- RESIDENCE, APRIL 1, 1935. IN WHAT PLACE DID THIS PERSON LIVE ON APRIL 1, 1935? For a person who, on April 1, 1935, was living in the same house as at present, enter in Col. 17 "Same House," and for one living in a different house but in the same city or town, enter, "Same Place," leaving Cols. 18, 19, and 20 blank, in both instances. For a person who lived in a different place, enter city or town, county, and State, as directed in the Instructions. (Enter actual place of residence, which may differ from mail address.)
(17) City, Town Or Village Having 2,600 Or More Inhabitants. (Enter "E" for all other places.)
(19) State (or Territory or foreign county)
(20) On A Farm (Yes Or No)
-- PERSONS 14 YEARS OLD AND OVER-EMPLOYMENT STATUS.
(21) Was This Person At Work For Pay During The Week Of March 24-30? (Yes Or No)
(22) If Not, Was He At Work On, Or Assigned To Public Emergency Work (WPA, NYA, CCC, Etc) During The Week Of March 24-30? (Yes Or No)
(23) If neither at work nor assigned to public emergency work. ("No" in Cols. 21 and 22) : Was This Person Seeking Work? (Yes Or No)
(24) If neither at work nor assigned to public emergency work. ("No" in Cols. 21 and 22) : If Not Seeking Work, Did He Have A Job, Business, Etc.? (Yes Or No)
(25) For persons answering "No" to quest. 21, 22, 23, and 24: Indicates Whether Engaged In Home Housework (H) , In School (S) , Unable To Work (U) , Or Other (Ot) .
(26) If at private or nonemergency Government Work. ("Yes" in Col. 31) : Number Of Hours Worked During Week Of March 24-30, 1940.
(27) If seeking work or assigned to public emergency work. ("Yes" in Col. 22 or 23) : Duration Of Unemployment Up To Week Of March 30, 1940-in weeks.
--- OCCUPATION, INDUSTRY, AND CLASS OF WORKER. For a person at work, assigned to public emergency work, or with a job ("Yes" in Col. 31, 32, or 34) , enter present occupation, industry, and class of worker. For a person seeking work ("Yes" in Col. 23) : (a) If he has previous work experience, enter last occupation, industry, and class of worker; or (b) if he does not have previous work experience, enter "New worker" in Col. 28, and leave Cols. 29 and 30 blank.
(28) Occupation. Trade, Profession. Or Particular Kind Of Work, as frame spinner, salesman, laborer, rivet heater, music teacher.
(29) Industry. Industry Or Business, As --- Cotton Mill, Retail Grocery, Farm, Shipyard, Public School.
(30) Class Of Worker
(31) Number Of Weeks Worked In 1939 (Equivalent Full-Time Weeks)
(32) Amount Of Money, Wages Or Salary Received (Including Commissions)
(33) Did This Person Receive Income Of $50 Or More From Sources Other Than Money Wages Or Salary? (Yes Or No)
(34) Number Of Farm Schedule
(*) Transcriber's Remarks (Fill this out only if some additional comment is needed.)
--- SUPPLEMENTARY QUESTIONS.For Persons Enumerated on Lines 14 and 29 (the line numbers fluctuate on some census records.). NOTE: This information will be displayed at the bottom of each page under "Supplememtal Information".
(*) Line #
(35) Last Name (Do not put all in capitals)
(35) First Name
--- FOR PERSONS OF ALL AGES.
--- PLACE OF BIRTH OF FATHER AND MOTHER. If born in the United States, give State or Territory or Possession. If of foreign birth, give country in which birthplace was situated on January 1, 1937. Distinguish Canada-French from Canada-English, and Irish Free State (Eire) from Northern Ireland.
--- MOTHER TONGUE (OR NATIVE LANGUAGE).
(38) Language spoken in home in earliest childhood.
--- VETERANS. Is this person a veteran of the United States military forces; or the wife, widow, or under 18-year-old child of a veteran?
(39) If So Enter "Yes".
(40) If Child, Is Veteran Father Dead? (Yes Or No)
(41) War Of Military Service.
--- FOR PERSONS 14 YEARS OLD AND OVER.
--- SOCIAL SECURITY.
(42) Does This Person Have A Federal Social Security Number? (Yes Or No)
(43) Were Deductions For Federal Old-Age Insurance Or Railroad Retirement Made From This Persons Wages Or Salary In 1939? (Yes Or No)
(44) If So, Were Deductions Made From (1) All, (2) one-half or More, (3) Part But Less Than half, Of Wages or Salary?
--- USUAL OCCUPATION, INDUSTRY, AND CLASS OF WORKER. Enter that occupation which the person regards as his usual occupation and at which he is physically able to work. If the person is unable to determine this, enter that occupation at which he has worked longest during the past 10 years and at which he is physically able to work. Enter also usual industry and usual class of worker. For a person without previous work experience, enter "None" in Col. 45 and leave Cols. 46 and 47 blank.
(45) Usual Occupation
(46) Usual Industry
(47) Usual Class Of Worker
--- FOR ALL WOMEN WHO ARE OR HAVE BEEN MARRIED.
(48) Has This Woman Been Married More Than Once? (Yes Or No)
(49) Age At First Marriage.
(50) Number Of Children Ever Born. (Do Not Include Stillbirths)
- Example of online completed 1940
census transcription. (This output was done using Econvert software.)
- States with surviving 1930 census schedules:
- Alaska Territory
- American Samoa Possession
- Canal Zone
- District of Columbia
- Guam Territory
- Hawaii Territory
- New Hampshire
- New Jersey
- New Mexico
- New York
- North Carolina
- North Dakota
- Panama Canal Zone Territory
- Puerto Rico Territory
- Rhode Island
- South Carolina
- South Dakota
- Virgin Islands Territory
- West Virginia